Next City Council Meeting – December 3rd, 2018 at 6:00 PM
Official Minutes available at www.cityofmonmouth.com
0- Agenda Amendment
A motion was made to remove and reschedule two items this evening. The motion was approved.
1. MFD Monthly report – This item will be rescheduled for the December 17th meeting.
2. Variance, 601 East Girard – This item will be rescheduled for the December 3rd meeting.
1– Presentations Or Citizen Inquiries No presentations were made tonight.
2- Service Anniversaries
A large number of employees were recognized by Mayor Davies and Council for their years of service tonight. The employees were presented with an award and Chamber Of Commerce dollars to be used at local businesses.
Employee Years of Service Department
Laura Armstrong 30 
Water
Joe Bratcher 20 Police
Peggy Ballard 20 Water
Travis Bitner 15 Fire
Joe Mcvey 10 Street
Jayme Horner 10 Dispatcher
Dave Marston 10 Water
Dave Wolbers 10 Dispatcher
Gary Carson 5 Fire
Mel Lynch 5 Airport
Ray Brodrick 5 Wastewater
Chad Braatz 5 Solid Waste
3- MFD Monthly Report – Chief Rexroat
• This agenda item will reappear on the December 17th Council Meeting
4- MPD Monthly Report – Chief Switzer
• The department conducted A.L.I.C.E. training at various locations including Eagle View Health in Henderson County, ICS and Lincoln Elementary.
• Officers conducted increased traffic enforcement during Halloween and also did directed patrols in neighborhoods that see large volumes of trick or treaters.
• Chief Switzer was the “Mystery Reader” at Harding School. The event was a great opportunity to interact with children. The children asked a lot of questions about the day-today life of a police officer and the potential careers that would be available in public safety.
5- Approval of Eagle curbside recycling pricing – Eagle Enterprises
Eagle Enterprises was granted a 10-year contract in 2013 by City Council for the collection and processing of curbside recycling with the City. The bid specified that at year 5 the pricing would be evaluated with a new rate proposal if necessary.
• Eagle’s pricing has incorporated a 3% price increase since the bid was awarded. Eagle wishes to continue the annual 3% increase for the remaining 5 years.
• Plastic Grocery bags will no longer be accepted for recycling. According to Eagle, the primary market for this material was China and in 2017 the material was banned by the Chinese government. Eagle’s recommendation is to return the plastic bags to a store that has a receptacle to collect plastic bags. County Market has such a receptacle.
A motion for approval was made and was approved.
6- Term Sheet for Love’s Travel Stop Development Project
This non-binding term sheet is part of a lengthy on-going, multi-phase development project that the City is currently negotiating with Love’s Travel Stops & Country Stores. The location would be a 12acre parcel in the vicinity of 11th Avenue and 34/67. This sheet reflects each parties understanding of the project and signals that both the City and Love’s are willing to proceed with further negotiations.
• The 12-acre parcel will be annexed into the corporate limits of the City Of Monmouth.
• Love’s will construct a travel stop on the parcel for an estimated cost of $9 million.
• Love’s will re-construct 11th avenue from US 34/67 to South D Street and extend both municipal water and sanitary sewer utilities into the 11th avenue right of way to serve the property.
• The City will engage a professional planning consultant to assist in the creation of a business district in accordance with Illinois State law. Love’s will reimburse the City for this cost.
• The business district (which will only serve this parcel) will impose a retailer’s occupation tax on all retail sales up to a maximum of 1%. The City will collect this tax and will use this revenue to reimburse Love’s for all eligible development costs associated with the establishment of the district. These costs include water/sewer infrastructure construction, design and bid specifications for the reconstruction of 11th avenue, traffic lights, and roadway improvements.
• The City will assume ownership of all infrastructure improvements in the right-of-way.
• The City will extend limited Enterprise Zone benefits to the development which will include no permit fees and the exemption of state and local sales taxes on building materials which are used in the construction of this property. A motion for approval was made and was approved.
7- Approval of 2019 Joint Animal Control Contract
The City and the County have for a number of years, jointly operated an animal control shelter. This building is located on City land off 11th street. This shelter is not to be confused with the non-profit group known as Western Illinois Animal Rescue which is located off West Harlem Avenue.
Annually, this contract is voted upon for renewal.
• The City and County split expenses for the shelter 50%
• The shelter is to be used for stray/abandoned cats or dogs or animals in violation of ordinances.
A motion for approval was made and was approved.
8-Tax Levy 2018 Presentation – Administrator Steinbrecher
Administrator Steinbrecher spoke to Council about the proposed annual tax levy. A powerpoint was also presented which is attached to this summary.
• The estimated property tax rate for 2018 is 3.2% less than the 2015 rate.
• This levy is based on a projected assessed valuation of $79,760,000
• 2/3rds of the City’s Property Tax Levy is used to make mandatory contributions to the Police and Fire pensions.
• $345,555 is levied for general city services to the community. This is approximately 4.3% of the entire
• $400,000 is levied for debt service. This amount is the same as last year.
9- Ordinances
A. 18-037, Tax Levy (2019-2020)
This ordinance is for adoption of the previously proposed tax levy. A motion was made for approval and was approved. As this did not have super majority due to attendance absence it will return in December for a second reading.
B. 18-038, Abating Tax on G.O.B. Series A&B
The majority of this bond is paid by the water and sewer enterprise fund (the combined water and sewer bill is the funding mechanism) and as such the City performs an annual abatement. Property tax funds are not used to pay this obligation. A motion was made for approval and was approved. As this did not have super majority due to attendance absence it will return in December for a second reading.
C. 18-039, Partially Abating Tax on G.O.B. Series 2010C
The majority of this bond is paid by the water and sewer enterprise fund (the combined water and sewer bill is the funding mechanism) and as such the City performs an annual abatement. Property tax funds are not used to pay the majority of this bond. A motion was made for approval and was approved. As this did not have super majority due to attendance absence it will return in December for a second reading.
D. 18-040, Abating Tax on G.O.B. Series 2014
The majority of this bond is paid by the water and sewer enterprise fund (the combined water and sewer bill is the funding mechanism) and as such the City performs an annual abatement. Property tax funds are not used to pay this obligation. A motion was made for approval and was approved. As this did not have super majority due to attendance absence it will return in December for a second reading.
E. 18-041, Abating Tax on G.O.B. Series 2015B
The majority of this bond is paid by the water and sewer enterprise fund (the combined water and sewer bill is the funding mechanism) and as such the City perform an annual abatement. Property tax funds are not used to pay this obligation. A motion was made for approval and was approved. As this did not have super majority due to attendance absence it will return in December for a second reading.
F. Variance, 601 East Girard Avenue
This variance will reappear in December.
G. Variance, Special Use, 1211 South Main Street – Morath Welding
This special use variance is to allow for the operation of a welding shop at the location. The property currently has pole building which has been converted to living quarters. Morath would like to purchase the building and operate a welding shop out of it. This item was brought before the Zoning Board last Wednesday and passed unanimously. The Zoning Board heard from neighbors voicing their support for the variance as well.
A motion was made for approval and was approved. As this did not have super majority due to attendance absence it will return in December for a second reading.
7- Executive Session
No executive session was held.
8- Other business
Administrator Steinbrecher wished everyone a Happy Thanksgiving.
***Report courtesy of the City of Monmouth***
